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Scheduling Priorities

Walb Student Union is an academic service facility. The Walb Union Ballroom and meeting rooms are available to students, faculty, staff, university and non-university groups for meetings, special events, and private use. Fees are assessed where appropriate for community groups using this facility, according to established rates.

Scheduling priorities are established to ensure campus needs are met first. Reservations are handled on a first-come, first-served basis. Only one reservation can be held for events in planning stages. Changes to scheduled reservations will be made only with the direct consent of the person who originally booked the space.

When Conflicts Occur

Cooperative efforts and flexibility are encouraged when the scheduling needs of groups conflict. No confirmed reservation will be automatically "bumped" to accommodate a group with a higher priority. The current reservation holder must provide E-mail or written agreement to release space before scheduled events can be changed.

Written confirmations, completed event planning forms, or rental agreements will be the deciding factor in cases of disputes.

The following scheduling priorities are established for Walb Union:

Up to 24 Months Advance Scheduling

Limited to non-instructional special university events sponsored solely by a university school or department, regional/state/national conferences for professional organizations in which a department or school holds institutional membership, and admission or certification testing for IPFW students and programs. (No fee).

12 Months Advance Scheduling

Special events of recognized student organizations (including Student Activities Board and Alumni Association), IPFW educational meetings (department/school sponsored or cosponsored with an outside group) less than one week in duration, and admission/certification testing for non-IPFW students or programs. Cosponsored events must meet specific criteria. (No fee).

9 Months Advance Scheduling

Recurring meetings of recognized student organizations, campus departments or schools; IPFW educational meetings more than a week in duration (department/school sponsored or cosponsored with an off-campus organizations); and public meetings of governmental/community non-profit agencies. Cosponsored events must meet criteria below. (No fee).

Meetings of professional and learned organizations with state or national recognition; governmental/non-profit agencies of community interest for closed meetings; and private use for weddings, dinners, receptions, and proms. (Fee assessed).

Up to 6 Months Advance Scheduling

Community not-for-profit organizations of a social or advocational special interest nature for programs or meetings; and private use by other community groups, businesses, or individuals. (Fee assessed).

Meeting Everyone's Needs

IPFW Meeting and special event space is at a premium. You are encouraged to plan early and request space as soon as your date is selected. Because scheduling is handled on a first-come, first-served basis, only one date can be held when plans are indefinite.

Cooperative efforts between campus groups and flexibility are encouraged when scheduling needs conflict. When one group agrees to release space to another, written or E-mail agreement is required before scheduling changes can be made.