Purpose of this policy:

• to establish optimal opportunities for promoting campus organizations and events;
• to ensure that authorized publicity does not detract from the safety or attractiveness of the campus;
• to restrict unauthorized publicity;
• to help reduce waste;
• to increase the effectiveness of campus postings.

Posters and postings should be prepared, displayed, and removed in accordance with this policy. Any damage to university property will be charged to the sponsor. Unauthorized postings will be removed and violators will be referred to the Dean of Students to pursue appropriate action. Please direct requests for exceptions to this policy and questions about its application in specific cases to the Director of Student Life. The director will refer such requests to the appropriate university officials for action or information as needed.

Definitions used in this policy:

• Poster or posting refers to a temporary sign, placard, flier, banner, card, and similar publicity material. (Permanent signs are regulated by the “Campus Sign Policy,” Chancellor’s Memorandum 4-74-75.);
• Sponsor refers to the group responsible for the posting;
• Campus groups are defined as IPFW offices, departments, and recognized student and university organizations;
• Outside group refers to all other groups and individuals;
• Personal notices are those posted by individual IPFW employees and students.
  

I. Approval guidelines for posters and posting:

1. Campus groups need no prior approval for posters orpostings except as noted elsewhere in this policy.

2. Outside groups must have their posters approved and stamped by the Director of Student Life prior to
   posting in designated location

3. Personal notices by university employees and students are permitted on designated bulletin boards in each building. Also available: classified ads in the Communicator, and the bulletin boards on the web.

4. Commercial advertising and solicitation (such as for taverns, trips, cars, and magazines) are not allowed. IPFW will consider exceptions for educationally beneficial products (such as computers) offered at a significant discount to IPFW students (but not to the general public).

5. Off-campus employment opportunities are publicized through Office of Career Services.

6. Postings that violate The Code of Student Rights, Responsibilities, and Conduct are not permitted.

7. No activities prohibited by university regulations, or local, state or federal laws, may be publicized.

II. Specifications for posting:

1. Posters or postings larger than 11" x 17" must be approved by the Director of Student Life.
   
   
2. A maximum of one posting per event / per campus group / per bulletin board (approximately 50 posters in all) is permitted.
   
   
3. A maximum of one posting per event / per campus group / per entrance on glass panels (approximately 25 in all) is permitted. The interior vestibule and exterior entrance count as one approved location.
   
   
4. Posters may be displayed for up to two weeks (unless approved for longer display based on available space by the Director of Student Life) or until the publicized information becomes obsolete, whichever comes first.
   
   
5. All postings must include the name(s) of the individual(s) or group(s) sponsoring the publicized information and dates of initial posting.
   

III. Approved locations for posting:

See the pamphlet “Promoting Campus Events” for details.
Posting is approved in the following locations only and prohibited in areas not listed below:

1. Glass panels adjacent to doors (but not above doors or on any glass in the parking garages) may be utilized only for short-term postings (seven days or less) for campus groups only.
   
   
2. Office doors, with the permission of the occupant.
   
   
3. Tack strips in stairwell landings if available (campus groups only).
   
   
4. Kiosks and bulletin boards (unless designated for the exclusive use of an IPFW unit).
   
   
5. Display cases and showcases not designated for a particular unit.
   
   
6. Lamppost sign holders for parking directions for major campus events.
   
   
7. Temporary supports such as poles, sticks, ropes, sandwich boards, and sign boards. All banners and self-supporting signs and their location indoors and outdoors must be approved in advance by the Director of Student Life in accordance with guidelines established by the Student Life Office and the Physical Plant.
   
   
8. Sidewalks. Campus groups may tape posters or write messages in chalk on horizontal sidewalk surfaces for special purposes, such as student elections, with prior approval from the Director of Student Life. For safety reasons, posters and messages should not be within 20 feet of a doorway. Sponsors are responsible for removing the posters and chalk from the sidewalks.
   

IV. Materials for affixing posters:

1. For cork bulletin boards and tack strips, use tacks or stick pins only.
   
   
2. For solid surfaces (except glass), use masking tape.
   
   
3. For glass panels between doors, use Scotch tape.
   
   
4. For self-supporting signs, use materials recommended by the Director of Student Life.
   
   
5. For sidewalks, use tape or chalk.
   
   
6. Self-adhesive stickers or decals may not be used anywhere.
   

V. Exceptions

1. Any exceptions to the above guidelines must be approved in writing by the Director of Student Life.
   
   
2. Emergency or closing notices approved by the Chancellor are exempt from this policy.
   
   
3. Use of library space for easels, displays, or postings requires the approval of the Library Director.
   

VI. Electronic Message Board Located Between Helmke Library and Classroom Medical Building

 

In order to promote campus events to the campus community, Indiana University-Purdue University Fort Wayne provides the electronic message board (EMB) for free communication of events to the campus. The EMB will be used to display announcements of university events, including those sponsored by student organizations, athletics, continuing studies, and other campus events.

Prospective users are encouraged to use a variety of communications media for announcing events rather than relying solely on the EMB. Users also are cautioned that the university offers no guarantee with respect to the appearance of any messages on the EMB. Appearance of messages is subject to constraints of priorities and electronic or mechanical limitations. The number of messages which can appear in any given time period is limited and precedence will be given to the earliest messages submitted and to those with a higher priority. Messages may be edited for clarity and conformity to standards. Message content must comply with existing university policies and procedures.

A. Regulations:

1. Messages must be typed or printed plainly and submitted on an EMB form. Messages must be submitted to the Kettler Hall Information Desk two weeks prior to the first day they are to appear.
   
   
2. Except for emergency announcements, the EMB may only be used to publicize university events.
   
   
3. Each message may appear for up to seven days. Only one message per event may be displayed.
   
   
4. Events open only to members of an organization will not be considered.
   
   
5. The EMB is not available to commercial advertisers and may not be used to promote any commercial aspects.
   
   
6. Messages announcing United Way and Arts United campus events are permitted.
   
   
7. Announcements from organizations not affiliated with IPFW, unless sponsored by an IPFW organization, will not be considered.
   
   
8. Announcements must not state or imply university endorsement or approval of any goods or services.
   
   
9. Questions or comments should be directed to the Kettler Hall Information Desk.

B. Priorities:

1. Emergency announcements such as snow emergencies or recesses.
   
   
2. Events of university-wide interest such as registration dates, SOAR, etc.
   
   
3. Events sponsored by IPFW organizations, including student organizations.
   
   
4. Regular meetings of clubs and organizations that are open to the entire campus.
   

VII. Electronic Message Board Along Broyles Adjacent to the Athletic Fields:

Postings on this message board are restricted to: Athletics, Visual and Performing Arts, and IPFW Students’ Government Association events, plus Company in Residence concerts, Outside Rental Events, and Rhinehart Music Center events.

VIII. Temporary, Changeable Banners Affixed to Lightpoles:

For purposes of promoting campus initiatives, IPFW academic and administrative units may use temporary changeable lightpole banners affixed to designated lightpoles around the campus. Note that banners may be used only by campus units promoting campus-based events, programs, or initiatives - they may not be used to promote non-University organizations. Such lightpole banners may be placed for a minimum of one month duration, but not more than six months. All banners must be approved by the Publications office for size specifications and message/logo content. Departments wishing to use this means of promotion must bear the full cost of design and production of the banners.

Lightpole banners may be scheduled for placement through the Office of Student Life who will coordinate the actual physical installation and removal by campus Physical Plant staff. Designated lightpole locations include:

1. North Anthony Entrance - South Campus Drive: First pole on right side.
   
   
2. North Anthony Entrance - West Campus Drive: First pole on right side past South Campus Drive.
   
   
3. St. Joe Road Entrance - Broyles Drive: Second poles on right and left sides.
   
   
4. Lawshe Drive Entrance - Second poles on right and left sides.
   
   
5. Crescent Avenue Entrance - Broyles Drive: Second pole on right side and First pole on left side of Blue Drive.
   
   
6. Pedestrian Sidewalk Spine - (Small Banner Size)
   Left Side: Northeast corner of Neff Hall
   Right Side: First sidewalk pole between ETCS Bldg and Helmke Library
   
   
7. Waterfield Housing Entrance - East Broyles Drive: Second pole on left side.
   
   
8. Alumni Plaza - (Small Banner Size):
   First, Third, and Fifth poles on north side of Plaza, next to Walb Union Building.
   A campus map showing the location of the above designated lightpoles is available in the Office of Student Life.

Any deviations from this policy must have the approval of the Chancellor or his designee. Banners for lightpoles other than those listed above must be approved by the Chancellor or his designee.


Michael A. Wartell
Chancellor

Updated: 3/6/09